How to prepare for an observation

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Your first observation on your apprenticeship can be a bit terrifying; all these questions come to the surface: do I know this? How will I be able to present this? What does my assessor want me to do?

When, in reality, it can be rather simple. Just follow these steps:

  1. Look at the tasks

This might seem like the obvious thing to do, but we know in a panic they can be easily overlooked. Your assessor will have set you a range of bullet points, write these down as questions and read through them carefully. You can begin to jot down notes on how you might tackle them too!

Tip: Have a highlighter ready and go through and highlight anything you’re unsure of. You can email your assessor about these later, or ask your manager.

  1. Compare the questions to your GAP report

Your GAP report tells you where the current gaps are in your learning, this available on your ecordia account. For tips on ecordia click here.

Have a look at what your section requires from you by looking at your GAP report then see if you can tick anything off with the notes you’ve already jotted down. Highlight the things you haven’t ticked off. This will give you an idea of what you need to work on in the rest of your answers.

  1. Plan your answers

Look back over your notes compared to your GAP report and begin to fill in the gaps. You can then develop more structured answers to ensure you’re directly addressing the question. Make sure you use the advice given to you by your assessor or manager to tackle any of the points you were unsure of.

  1. Prepare evidence

You’ll need to have some evidence to back up your answers – this might be a copy of some emails you’ve sent out or a letter you’ve created. Whatever it is, make sure you have it ready, either electronically or on paper. You can then tweak your existing answers to include an explanation of your evidence and how it relates to your answer.

  1. Practice

Go through the questions and your answers with someone to make sure you know exactly what it is you want to say. There will be no trick questions; the assessor will ask you the same questions you have prepared for and all you’ll need to do is expand on your answer whilst they record you.

Tip: You’ll have time before your assessor begins your observation to sit down and talk through what you’ve prepared; they will be able to answer any questions you have to ensure you’re 100% ready before you begin.

Find out more about childcare apprenticeship qualifications

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