Modernising their administration system: Polly Anna’s Day Nursery Case Study

Polly Annas NurseryPolly Anna’s Nursery found that their former nursery management system had been left behind with the introduction of new procedures and practices, particularly the changes to the Early Years Free Entitlement. After researching the market, they realised that Abacus offered exactly what they wanted and more.

Equipped with a modern, time-saving administration system, invoicing demanded considerably less time, even being completed whilst on holiday in Australia!

Overview: Polly Anna’s Nursery is a 48 place setting based in the suburban area of York in North Yorkshire. The nursery was founded in October 1997 by Ken McArthur and his daughter Helen, when they saw an opportunity to provide childcare as a family business, utilising Helen’s talents in childcare and Ken’s talents in business management.

Possessing a strong belief in family and family values, Polly Anna’s works closely with parents to offer the highest standard of quality childcare. This is clearly demonstrated by their Quality Assurance Award, staff training and qualifications, and the nursery being led by a Manager with a 1st Class Honours Degree in Early Years Leadership, who has also achieved Early Years Qualified Status.

Problem: The original database Polly Anna’s used for recording children’s details and attendance quickly became outdated by changes, not only in their procedures and practices, but the ability to comply with the administrational management of free hours of early years.

Solution: After considering the options of updating their original system, Ken realised that Parenta’s Abacus Management software had everything they were looking for, as well as being developed for legislation requirements and new technologies.

The convenience from completing invoicing remotely is particularly favourable with Nursery owner Ken McArthur, “One advantage over many other nursery management software systems is the ability to access our data anywhere in the world – I’ve even done my Invoicing whilst on holiday in Australia!”

“Another issue for us was the storage of such vital and confidential information; having it remotely stored gave us added assurance in case anything went wrong with our equipment.”

Would you like to see how Abacus can significantly reduce the time you spend on administration? Discover the benefits of using Abacus today!



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