With the introduction of new GDPR regulations next Friday 25th May, we've been working hard to ensure Abacus has all the relevant functionality it needs! Namely, we've added new functionality which enables you to delete records from your system.
Under the children, families, carers and staff sections the icon on the right has now been enabled, meaning you can delete children and family records when using your User Code 1 login.
Below we have listed a few scenarios in which you may wish to delete data from your system, highlighting the steps you would need to take to do so.
Deleting a child's record
Under the children's section of your system, the delete sign will now allow you to delete a single child's record.
Simply go to the Child Summary > select the child you wish to delete> click the ‘delete’ icon.
Don't worry, If you click the button you will see a confirmation message asking you to confirm you wish to delete this child's record, this includes a cancel button, just in case this has been pressed in error!
If a child does not have a sibling recorded in the system, you will need to delete the record from the family section of your system.
Deleting a family
If there are no carers linked to other families or children you will simply need to go to the family you wish to delete and click the delete icon.
As with the children section, when you click this button you will see a confirmation message, ensuring you want to carry out this action.
If you were to click the delete icon while a secondary carer is still assigned, this would remove the carer’s data from the whole system, and all families they are linked to.
If you plan on deleting data in bulk, we would recommend doing this out of hours to ensure there is no significant impact on the performance of your system.